Recurring Tasks are automated tasks that repeat on a defined schedule—daily, weekly, monthly, or yearly—without needing to be created manually each time. They act as system-generated reminders that ensure routine activities always happen on time.
Recurring Tasks help teams eliminate repetitive manual work, maintain consistency, and ensure important duties never get delayed or forgotten.
In simple terms, a Recurring Task is an auto-created task that the system generates for you repeatedly at fixed intervals.
For an example, your team needs to review and approve expense reports every Friday.
Instead of manually creating a new task each week:
The system will automatically:
Before creating a recurring task, it’s important to understand these core elements:
This defines the exact hour of the day by which the task must be completed. For daily recurring tasks, it helps set the “cutoff time.”
Example
Task Time: 10:00 AM
Task Deadline Hour: 17 (5 PM)
→ The task appears at 10:00 AM and must be completed by 5 PM.
- It ensures clarity for users about the exact time by which the activity must be completed.
The first day on which the recurring task should appear.
Example
If Start Date = October 10, then:
- For a daily task, the first task appears on October 10.
- For a weekly task, the first occurrence follows October 10 and the selected weekday(s).
- For monthly or yearly tasks, the first occurrence aligns with the selected date(s).
The final day on which the recurring task will be created.
Example
If Due Date = October 20,
→ No task will be generated after October 20.
- This prevents recurring tasks from continuing indefinitely.
- Ensures the schedule is controlled and time bound.
Formula
Start Date + Frequency + Task Time + Deadline Hour = Determines when the tasks will appear and by when they must be completed.
Due Date = Stops the recurring task schedule.
Example