Administrator Roles are default roles. They form the foundation of organizational governance, defining who manages users, workspaces, and data within the platform. These roles provide elevated privileges, ensuring that users with administrative authority can configure, monitor, and control platform operations effectively.
Before creating user roles within an organization, it is essential to understand the primary Administrator Roles—as they define the core hierarchy and control levels in the system.
¶ 1. Types of Administrator Roles
Administrator roles in Quixy are classified into three key categories:
¶ 1.1. Organizational Administrator
The Organizational Administrator has the highest level of authority within the platform.
- This role manages and oversees the entire organization’s configuration and user access.
Key Responsibilities:
- Create, modify, or deactivate workspaces.
- Manage users and roles across the entire organization.
- Configure organization-wide settings such as authentication, email, and themes.
- Define global permissions and ensure compliance with governance policies.
- Monitor usage analytics, subscription plans, and audit logs.
Scope: Applies to the entire organization across all workspaces.
¶ 1.2. Workspace Administrator
The Workspace Administrator manages the configuration and operations within a specific workspace.
- While they do not have full organizational control, they handle day-to-day administrative activities in their assigned workspace.
Key Responsibilities:
- Manage users within the assigned workspace.
- Create and assign roles specific to that workspace.
- Control access permissions and application settings.
- Monitor workflow activities, performance, and user participation.
- Maintain workspace-level data integrity and structure.
Scope: Limited to a specific workspace assigned by the Organizational Administrator.
¶ 1.3. Data Administrator
The Data Administrator focuses on managing the organization’s data ecosystem—ensuring accuracy, security, and consistency of stored information.
Key Responsibilities:
- Create and maintain data tables used across applications.
- Manage data access controls and permissions.
- Oversee data mapping, synchronization, and integration with external systems.
- Ensure data governance and compliance with organizational standards.
- Perform audits and manage large-scale data imports/exports.
Scope: Cross-functional — may span across multiple workspaces, depending on data usage. Assigned by the Organizational Administrator.