What is a workspace, and how does it function in Quixy?

An overview on workspaces in Quixy

After reading this article you will know:

  • What exactly is a workspace
  • Whether or not a workspace is platform defined
  • Workspace admin and multiple workspaces
  • How to configure a workspace

Workspace is a temporary digital storage space where you can keep all your apps, data tables, data sources, reports, lookups, etc which you create in Quixy . Each workspace is unique and can be viewed as a logical separation between the related entities like applications, data tables, and so on.

For example: You have an organisation with many departments to run (for example, HR, Marketing, and Engineering). Each department has a few dedicated employees who must record their daily tasks and punch their attendance in the apps dedicated to their departments. Employees will struggle to distinguish between apps if they are all stored in a single workspace, so build a separate workspace for each department and store all dedicated apps in their respective department's workspace. This way you can easily distinguish and manage the data between each department.

Quixy does not have a permanent workspace; any workspace created in Quixy can be deleted; however, you must have at least one workspace in Quixy to create an app, data table, data source, and so on. When you first log in to the platform, you will be given a default workspace created by the Quixy internal team so you can start creating your applications right away.

In Quixy, just like the organization admin, we also have workspace admin to manage only a workspace to which he/she is assigned. Unlike the organization admin, workspace admin will have limited provisions like creating apps, data tables, data sources, reports etc. 

For example, let me show you the options available in admin menu for super admin vs workspace admin.

For organization admin the options available in admin menu are, as shown in the image below.

For workspace admin the options available in admin menu are, as shown in the image below.

There are no restrictions in Quixy for creating multiple workspaces, however you cannot combine any two workspaces at the same time, and you cannot transfer the entities (Apps, data tables, lookups, etc) created in one workspace to another. However, you can link applications from different workspaces using triggers, and connect data tables to create a data source.

How to create a workspace?

There are two different methods to create a workspace:

Method 1: 

  • Click Admin Menu and hover your cursor on the Workspaces option from the slide bar.
  • You will see three options Workspaces, +Create Workspace, Copy Workspace.
  • Click +Create Workspace.

  • You will land on Create Workspaces page, as shown below.

  • Give a Name to the workspace and click Save.
  • The workspace will get created.

Method 2:

  • Click Admin Menu and hover your cursor on the Workspaces option from the slide bar.
  • You will see three options Workspaces, +Create Workspace, Copy Workspace.
  • Click Workspaces.

  • You will land on Workspaces list page. Click +Add Workspace on the top right corner, as shown below.

    • create workspace page will open on the screen.
    • Give a name to the new workspace and click Save button.

    • The workspace will get created, and a success toaster message will display, as shown below.

    How do you make a user the admin of a workspace?

    • Go to Workspaces list page.

    • Select a workspace among the list of workspaces and click on Manage Admin.
    • You will land on Manage Admin page, as shown below.

    • Click +Add Workspace Admin on the top right corner of the page.
    • In New Workspace Admin pop-up, select a user to whom you want to make as workspace admin.
    • Click Save.

    Refer to the video below to get a visual understanding of workspaces.

    Workspaces