Task Reminders are the notifications that are sent to a user to remind about an assigned task that need to be completed before the deadline time. The reminder notifications will trigger either based on the defined Frequency (Repeated in hours) or based on the Number of Occurrences.
Note
The notifications can be either Email or SMS or WhatsApp or three of them.
You’ll be presented with a prebuilt email modal template, which can be:
Customized with your own branding
Modified to align with your communication tone and content style.
Dynamic Placeholders Using Form Elements
Use @ to insert form elements from the application into the Email Subject or Email Body. These act as placeholders, dynamically pulling in data from each task instance (e.g., @TaskName, @DueDate).
¶ Email Body Personalization with RTE (Rich Text Editor)
The RTE enables you to fully personalize the email content:
Insert dynamic form data using @ placeholders
Modify content structure, style, and layout
Adjust font size, colors, and spacing
Embed links and insert images to enhance interactivity
Align content to match internal branding or external communication standards
After configuring the email content, click Next to proceed to the Attachments section.
Here, you can:
Attach relevant files that need to be included in the notification (e.g., reference documents, instructions, policy files).
Understanding the Frequency of Task Reminder Notifications (Repeat in Hours)
Quixy allows you to configure Task Reminders using a “Repeat in Hours” model. This setup ensures users receive timely nudges as deadlines approach—helping prevent delays.
You define when the reminders should start and how often they should repeat before the task deadline. These reminders continue until:
The task is marked complete, or
The deadline passes
This setup is especially useful for time-sensitive workflows where proactive follow-ups are critical.
Example
In a project management app, a team lead assigns a task with a deadline. To make sure the assignee doesn’t miss it, the system sends reminders starting 48 hours before the deadline, and then every 12 hours until the task is completed.
The lead configures the reminder trigger as "Repeat in Hours" and sets up intervals to manage the frequency.